Jobs

Artists Services Coordinator

The Artists Services Coordinator is responsible for:

Start date: June 1, 2024

End date: September 19

Rate: $11,000

Hours:

• Availability in-person, Monday through Friday, 9am-5pm, June 9 thru Sept 19th.
• Available early morning to late evening, Sept 4th-Sept 7th
• Working with the entire PVDFest team to restore the City to pre-festival status by Monday Sept 8th.
• Working with the PVDFest team on final reporting and debriefing throughout September.

General Skills:

• Exemplifying excellent time management and communication skills, oral and written in email and phone communications.
• Must be self-starting and take initiative, while remaining flexible and accommodating and must be able to interact with many different types of personalities
• Must be able to use Microsoft and Asana
• Must be able to lift 50lbs and stand and walk for extended periods of time

Job Description:

ADMINISTRATION:

• Not exceeding the budget set forth for operational needs and flagging any potential budgeting issues.
• Producing a final report of PVDFest 2025 incorporating thoughts and summaries from all subcommittees as well as a set of written recommendations for PVDFest 2025.
• Post festival – organize documentation

COMMUNICATIONS and PLANNING with Artists and Makers:

• Working with the PVDFest Panel to determine stage line ups
• Scheduling artists+ makers; and confirming stage times and makers’ locations/times.
• Communicating and answering any/all questions they have throughout the process.
• Working with ACT Administrative Coordinator for all contracts.
• Working with ACT Administrative Coordinator to host two info sessions for artists+ makers (one virtual and one in-person).
• Working with the PVDFest Production team on production tasks such as set up breakdowns.
• Create stage manager manuals in collaboration with Production Manager.

EVENT DAY-OF OPERATIONS:

• Point person ensuring all artists+makers have knowledge of their production details.
• Having a good working knowledge of the Festival footprint, stage and amenities placements.
• Ensuring a smooth day of operations from Sept 4th through Sept 7th
• Lead on indoor space organization and logistics including set up and breakdown for festival days.
• Support Production team with PVDFest Parade day-of
• Performing other related duties as assigned

PVDFest is an Equal Opportunity Employer. We are committed to a diverse workplace. Women, gender nonconforming, persons of color, and persons with disabilities are encouraged to apply.

Application Instructions:
Please send a resume with a cover letter which clearly articulates your interest and qualification for the position with PVDFest.

Place “Artist Services Coordinator” in the subject line and send electronic submissions to Allie Barry at abarry@providenceri.gov

Thank you, we appreciate your interest!