Curators and Emerging Producers

PVDFest is a free, four-day festival in downtown Providence, RI.

CURATORS / EMERGING PRODUCERS AWARD
GUIDELINES & APPLICATION


AWARD DESCRIPTION AND DEADLINES

This is an opportunity to apply for project support and the development of new works for PVDFest 2020.   Awards will range from $500-$5,000 (five hundred dollars to five thousand dollars) and are made at the discretion of a PVDFest grant-making panel and as funds allow.

The deadline for submission is January 27th, 2020.

Complete application in the fields below.

Or mail/drop off in person to:

Department of Art, Culture + Tourism
ATTN: Lizzie Araujo- Haller
444 Westminster Street Third floor
Providence RI 02903

Please note: incomplete and unsigned applications will not be reviewed.


WHAT IS PVDFest?

Produced by the Mayor Jorge O. Elorza, the Department of Art, Culture + Tourism, and Founding Partner, FirstWorks, PVDFest transforms the streets of downtown Providence by connecting artists from around the block and around the world. Beginning Thursday, June 11th, and concluding Sunday, June 14th, the multi-stage extravaganza turns public spaces into stages, classrooms, and galleries through a celebration of art, music, food, performance and more.

 


WHEN IS PVDFest 2020?

Thursday, June 11th through Sunday, June 14th, 2020.

This opportunity supports programming at these times:

  • Thursday, June 11th, 6:00 PM – 9:00 PM
  • Friday, June 12th, 6:00 PM – 8:00 PM
  • Saturday, June 13th, NOON – 6:00 PM
  • Sunday, June 14th, NOON – 5:00 PM


PROPOSAL GUIDELINES

  • Applicants must demonstrate having had experience working in Providence.
  • All public performances or exhibitions funded with PVDFest dollars must take place in a space that is physically accessible to people with disabilities, as required by law.

WHAT WE ARE LOOKING FOR

  • A unique artistic vision
  • An event or experience that is not represented in the festival
  • An experiment
  • Public interaction
  • Opportunities for local artists
  • A curator for the PVDFest Parade
  • Family-friendly programming


ELIGIBILITY

Applicants are:

  • Individual artists, producers, companies and/or organizations.
  • Able to request a maximum of $5,000 (five thousand dollars) for 1-4 hours of programming.
  • Creating an opportunity for at least 5 (five) artists to show their work or perform.
  • Problem solvers who can work independently.

NOTE: Successful applicants will produce budgets and proposals that provide the best “bang for the buck” – dollar amounts must be commensurate with the number of hours of programming and number of artists engaged (eg. a $5,000 program featuring one artist for one hour will not likely be approved).

Festival placement will be determined by the PVDFest operations team following the distribution of awards.


REQUIREMENTS

  • All performances and exhibitions are required to be free and available to the general public.
  • All awardees will be required to use a portion of their award to purchase a Certificate of Liability Insurance for $1,000,000 naming the City of Providence and FirstWorks. See the sample here. This certificate must be submitted to the PVDFest operations team, failure to do so will constitute a breach and no money will be awarded. More details will be available after awards are made.

APPLICATION OVERVIEW AND DIRECTIONS

Please follow the directions below for each section of the application.  Please note: incomplete and unsigned applications will not be reviewed.

If you have any questions, please contact Lizzie Araujo-Haller, laraujo@providenceri.gov.  Please put Grant Questions in the subject heading of the email.


SECTION 1: CONTACT INFORMATION

Complete this section in its entirety.


SECTION 2: PROJECT NARRATIVE AND INFORMATION

This is the pitch!

Upload images and or videos of you describing your program. Give us a feeling and be creative. We want to hear your voice! What are you bringing to the table? What have we been missing at PVDFest that you can provide? What is your vision?

We are providing 7 questions to inspire you and we need you to address all 7, please!

Feel free to include more information:

  1. What is your artistic vision?
  2. What genre or art form are you presenting?
  3. Are you transforming the physical space?
  4. What is unique about what you are bringing?
  5. Will you be interacting with the public?
  6. Who is your target audience?
  7. How do you plan to make your program work outside?

SECTION 3: PROJECT BUDGET (Fillable Worksheet)

When preparing your budget keep in mind that PVDFest assumes some of the cost of production and might provide the following, or like, amenities. If you have more or different production needs, you must research costs and include those costs in your budget.

  • A stage of 16′ x 24′ – size TDB
  • A full public address system (PA)
  • A sound technician
  • A soundboard with playback capacity
  • Up to 4 wireless &/or wired microphones
  • Direct Input boxes

Income

  • There is no matching requirement for this award. PVDFest funding can support one hundred percent of your proposed costs.

Expenses

  • The producer/curator is responsible for paying artistic fees directly to performers.
  • The producer/curator is responsible for paying administrative fees directly.
  • Tech above and beyond what is provided in the list above may include sound, lighting, and any other rentals necessary to complete the project.
  • Misc. supplies and materials is a category for other materials needed to produce the proposed project.
  • Remember to research and include the cost of a certificate of liability naming the City of Providence and FirstWorks for $1,000,000 (usually between $300-$500).
    • See the sample here.
  • Other is anything else!?

SECTION 4: SIGNATURE PAGE

You must sign and date this page in order for the PVDFest team to process your application. The board chair signature line is for nonprofit 501c3 organizations only.


FUNDING OUTLOOK

PVDFest awards are between $500 and $5,000, depending on available resources and the outcome of the review process (see below). However, awards exceeding $5,000 are occasionally approved depending on the nature of the request and availability of funds. Resources in this and all other PVDFest categories may be limited, and applicants should plan accordingly.


REVIEW PROCESS

All applications will be review and scored by a panel comprised of artists and PVDFest production team members. Questions or problems relating to eligibility or application completeness will be referred back to the applicant. Notification of funding will be sent via email in spring 2020. Once awards have been made, applicants should be prepared to be contracted.


REVIEW CRITERIA

Proposals will be reviewed based on the following criteria:

  • A unique artistic vision (10pts)
  • An event or experience that is not represented in the festival (10pts)
  • Public interaction (10pts)
  • Opportunities for local artists (10pts)
  • Technical feasibility (10 pts)
  • BONUS points are awarded to applicants with the studio, business, or home addresses in the festival footprint. (5 pts)
    • Thursday 6/11 – Tockwotten Street
    • Friday 6/12 – Dorrance Street to Memorial Boulevard; Fulton Street to Exchange Terrace
    • Saturday 6/13 – Empire Street to Memorial Boulevard; Weybosset to Exchange Terrace and Fountain Street
    • Sunday 6/14 – Dorrance Street to Memorial Boulevard; Fulton Street to Exchange Terrace

Applications will be scored on a 1-10 scale for each category; 1 being the lowest and 10 being the highest. The highest score is 50 or 55 with bonus points.  Panel scores will then be averaged, and grants will be awarded to the applications with the highest scores.


ADDITIONAL INFORMATION

  • Awards are considered on a competitive basis. No applicant is guaranteed an award at any level, even if all basic criteria have been met.
  • All awards are contingent upon the availability of funds in the PVDFest budget.
  • Any fraudulent statement made in an application or support material will be grounds for denying all current and future awards.
  • Awards must be used to produce a program for PVDFest 2020 – June 11th – 14th.

LIMITS OF LIABILITY

PVDFest is not responsible for damage or loss of physical materials submitted to its office, whether such damage or loss is caused by the negligence of the FirstWorks or the City of Providence, and their employees, or agents. All supporting materials submitted must be duplicates work. No original or single editions of works will be accepted. Submitted materials will not be returned.


FINAL REPORT

All organizations & artists that receive funding must submit a final report to the Department of Art, Culture + Tourism by September 15th, 2020.


 

ONLINE APPLICATION
CURATOR / EMERGING PRODUCERS GRANT

 

  • Section 1

  • Section 2

  • Drop files here or
    Accepted file types: pdf, jpg, gif, doc, ppt, xls, png.
  • Section 3 - Budget

  • Accepted file types: xls, pdf.
  • Section 4 - Agreement of Terms / Signature

  • Accepted file types: pdf.
  • The applicant, by submitting this application, agrees to comply with all applicable local, state, and federal laws that prohibit discrimination based on race, color, national origin, ancestry, religion, age, gender, sexual orientation, or disability, and also to comply fully with all of the other terms, conditions, and guidelines of this Application. In addition the applicant, by submitting this application, understands that funding recipients MUST credit PVDFest, the City of Providence, the Mayor, the Department of Art, Culture + Tourism, and FirstWorks. Accepted projects will be required to coordinate all press and advertising with the PVDFest team.
  • Typing your name serves as your signature
  • This field is for validation purposes and should be left unchanged.
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