Jobs

Volunteer Coordinator

Anticipated Compensation: $3,500.00

Time Frame: June 16th through September 19, 2025

Start date: June 16

Hours:

• Providing 5-10 hours weekly in June virtually.
• From July-August consistent office hours between 9am-4pm, two days a week.
• Remote/part-time optional.
• Flexible
• Availability in-person, three days a week, 9am-4pm, Aug 12th thru Sept 8th
• Available early morning to late evening, Sept 4th-Sept 8th
• Working with the entire PVDFest team to restore the City to pre-festival status by Monday Sept 8th.
• Working with the PVDFest team on final reporting and debriefing throughout September.

The Volunteer Coordinator is Responsible for:

• Managing volunteer applications that are submitted through the online portal
• Keeping a database of volunteer information
• Matching volunteers to opportunities that suit their skill sets, and ensuring they understand their responsibilities and receive proper training
• Develop and implement a Volunteer management and recruitment plan
• Interviewing, engaging and onboarding volunteers
• Maintaining contact with the volunteers to ensure efficient communication
• Collaborate with other festival team members to identify specific volunteer needs for different areas and activities.
• Showing initiative, flexibility and good humor
• Schedule volunteers for shifts and ensure adequate coverage for all festival activities
• Attend 3-4 planning PVDFest meetings
• Develop and conduct comprehensive orientation sessions for all volunteers between August & September
• Coordinate day-of logistics to assist festival staff
• Manage volunteers during the festival on Friday, September 5th- Sunday September 7th, 2025
• Ability to work well under pressure and handle multiple tasks simultaneously
• Develop a system for evaluating success of Volunteer recruitment and management, and produce postfestival evaluation report
• Coordinate with the Festival Administrator to schedule a wrap party for volunteers and festival staff.
• Exemplifying excellent time management skills

Qualifications:

• Proficiency in the Microsoft Suite (including Outlook, OneDrive, Word, Excel, etc.) and Asana
• Passion for Providence’s arts, cultural diversity, and creativity
• Proficiency in Google applications
• Familiarity with online workflow systems such as Asana and Dropbox
• Experience engaging diverse communities
• Ability to manage and organize a multitude of volunteers
• Excellent interpersonal communication skills
• Excellent time management skills
• Ability to interact professionally with colleagues, external partners, and volunteers
• Ability to communicate effectively both orally and in writing
• Ability to learn quickly and be effective in a fast-paced environment
• Excellent organizational ability, time management, and attention to detail
• Excellent team-building skills
• Previous experience in volunteer coordination or event management is highly desirable PVDFest is an Equal Opportunity Employer. We are committed to a diverse workplace. Women, gender nonconforming, persons of color, and persons with disabilities are encouraged to apply.

Application Instructions:

Please send a resume with a cover letter which clearly articulates your interest and qualification for the position with “Goods & Artisan Vending Manager” in the subject line and send electronic submissions to Marissa Hutton mhutton@firstworks.org

Thank you, we appreciate your interest!